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Privacy Policy

Last updated: 30/07/2025 

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Hill Grwp Ltd is committed to protecting your privacy and ensuring that your personal data is handled securely and in accordance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR).  

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This Privacy Policy explains how we collect, use, and store your personal information when you interact with our website or contact us directly.  

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1. Who We Are  

Hill Grwp Ltd 
Website: https://www.hill-grwp.co.uk  
Email: information@hill-grwp.co.uk 

Hill Grwp Ltd is the data controller responsible for the personal data processed under this policy.

  
  

2. What Personal Data We Collect  

We may collect the following information when you interact with us:  

  • Contact form: Name, email address, phone number, company name, and any other information you provide in your message.  

  • Supplier enquiry form: Business contact details, service information, and any supporting documents you choose to upload.  

  • Direct email contact: Any personal or business details you include in your email correspondence.  

  • Newsletter subscription: Email address and any stated preferences.  

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We do not knowingly collect personal data from anyone under the age of 16. If we learn we have collected personal data from a child under 16 without parental consent, we will delete it immediately. 

  
  

3. How We Use Your Information  

We use your information for the following purposes:  

  • To respond to your enquiries and provide customer support  

  • To evaluate supplier applications or expressions of interest  

  • To manage our business relationships  

  • To send you relevant updates (with your consent, where applicable)  

  • To maintain internal records  

  • To comply with legal obligations  

  
  

4. Legal Basis for Processing  

We process your personal data under the following legal grounds:  

  • Consent – when you voluntarily provide information via forms or opt in to our email updates.  

  • Legitimate interest – to manage and respond to enquiries or evaluate supplier proposals.  

  • Legal obligation – where we are required to retain information for tax, legal, or regulatory purposes.  

  
  

5. How We Store and Protect Your Data  

Your data is stored securely and only accessible to authorised personnel. We implement appropriate technical and organisational measures to protect your information from unauthorised access, loss, or misuse.  

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Data submitted via our website forms may be stored in our website backend system, internal email systems, or secure cloud-based platforms we use to manage communications and documentation.  

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Where we use third-party service providers (e.g. secure cloud storage, email platforms, website hosting), they are bound by data protection agreements to keep your data safe and act only under our instructions.

  
  

6. Sharing Your Information  

We do not sell or rent your personal information to third parties.  

We may share your data with trusted third-party service providers where necessary to operate our business (e.g. website hosting, cloud storage, email communication tools), but only under appropriate data protection agreements.  

We may also disclose your information if required by law.  

  
  

7. Data Retention  

We retain your personal information only for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.  

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Indicative retention periods: 

  • Supplier enquiries: retained for 2 years unless a contract is formed. 

  • Newsletter subscriptions: retained until you unsubscribe. 

  • General correspondence: retained for up to 12 months unless further business requires extended retention. 

  
  

8. Your Data Protection Rights  

Under UK data protection law, you have the right to:  

  • Access a copy of the personal data we hold about you  

  • Request correction of inaccurate or incomplete data  

  • Request erasure of your personal data (in certain circumstances)  

  • Object to or restrict the processing of your data  

  • Withdraw consent at any time (for example, to email marketing)  

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To exercise any of these rights, please contact us at information@hill-grwp.co.uk. 

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You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you are unhappy with how we handle your data. 
ICO website: https://ico.org.uk / Telephone: 0303 123 1113

  
  

9. Cookies  

Our website may use cookies to enhance your browsing experience. You will be notified and asked to accept or manage cookies when you first visit the site.

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Cookies may include essential cookies (to operate the site), analytics cookies (to help improve performance), and functional cookies (to remember your preferences). You can manage or disable cookies through your browser settings at any time. 

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For more information, please refer to our [Cookie Policy].  

  
  

10. Changes to This Privacy Policy  

We may update this Privacy Policy from time to time. Any significant changes will be clearly posted on this page. We encourage you to review this policy periodically to stay informed about how we protect your data.

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Privacy Policy – Version 1.0  

  
  

11. Contact Us  

If you have any questions about this Privacy Policy or how we handle your data, please contact:  

Hill Grwp Ltd 
Email:  information@hill-grwp.co.uk 
Website: https://www.hill-grwp.co.uk  

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